The need for productivity hacks goes hand in hand with running a business. One area of business management that can get out of control quickly in the digital age we live in is file storage. As your business grows, it becomes vital to have a functioning system in place for managing documents, images, audio files, and more.
Today’s productivity hack is to use Google Drive to house your documents, images, videos, audio, and other file in the cloud. You’ll benefit from using cloud storage in your business because it allows you to access your files from anywhere as long as you have an internet connection. Additionally, Google Drive allows easy sharing and editing of files.
What You Get With Google Drive
The standard Google account comes with 15 GB of free cloud-based storage. This storage is split between all your Google Apps including Gmail and Google Photos. If you need more space it is available for a low-cost. The 15 GB of storage is rarely used up by the average user. As a business owner, however, you may have more files then the typical individual user. Once you reach the free storage limit, you can purchase additional storage at that point.
Key Features of Google Drive
Preview Documents: One useful feature of Google Drive is the ability to preview documents before you actually open them. This saves you time and energy by avoiding the need to open multiple files trying to find the particular files you need. Additionally, if you just need a small amount of the information from the document, you might be able to find what you need from the preview without even opening the document.
Share Files: Google Drive makes it simple to share files with others. Files can be shared in a few different ways. First, you can share a direct link with the recipient of the file. Second, you have the option to enter the email address of the contact you want to send the file to and an invite to the file will be sent to them. And, no worries, you control if the people you share the file with are able to only read it, or if they can edit it.
Cross-Platform Compatibility: As with all of Google’s applications, you have the ability to access Google Drive on your mobile or tablet devices. This is good news for your productivity since you’ll be able to access your files whenever you need them. Also, consider using the Google Chrome extension, Google Docs Offline, to access your file if you are offline.
Automatically Save Attachments: Google has made it easy for Gmail users to save attachments from your email. To save any email attachment to your Google Drive account, just click a single button in your email.
Add Google Drive To Your Business Operations
Google Drive should not be seen as just a cloud storage service, but so much more. Google Drive encompasses Google Docs, Sheets, Forms, Drawing, and Presentation. It is a full service business software suite that you can get started using for free. Because of Google Drive’s popularity there are hundreds of third-party apps designed to work and integrate with Google Drive. The sky’s the limit with what you can do for your business using Google Drive.
How are you going to use Google Drive to level up your productivity in your business?